Privacy Policy for Daniel Dennis Media LTD Trading as Video Formula

Last updated: 19 / 12 / 25

Daniel Dennis Media LTD trading as Video Formula is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what data we collect, how we use it, how we store it, and your rights under UK GDPR.

1. Information We Collect

We may collect and process the following personal data:

First name and last name
Email address
Phone number
Postal address
Any information you provide when contacting us, filling in forms or using our services

We do not collect more data than is necessary for our work.

2. Why We Collect Your Data

We collect personal data for the following purposes:

To provide a high level of service to our clients
To manage enquiries, bookings and ongoing communication
For internal administration, research and service development
For marketing purposes where you have given consent
To maintain accurate business and project records

We only use your data in ways that are relevant and necessary for our business operations.

3. How We Store Your Data

Your data is stored securely using trusted third party cloud software that is protected by two factor authentication.

We take appropriate technical and organisational measures to prevent unauthorised access, loss or misuse of personal information.

4. How Long We Keep Your Data

We keep personal data for up to three years.
If the data is no longer required for the purpose it was collected, it will be securely deleted or destroyed sooner.

5. Who We Share Your Data With

We do not share your personal information with anyone outside of our organisation.

Your data may only be processed through secure third party software providers that help us run our business operations. These providers do not have permission to use your data for their own purposes.

6. Legal Basis for Processing Your Data

We process your personal data under the following legal bases:

Contract. Processing is necessary to provide our services to you.
Consent. You may give consent for marketing communications, and you may withdraw this at any time.
Legitimate interest. We may process data for reasonable business interests, such as improving services and managing communication.
Legal obligation. In some cases we may need to retain certain information for tax or record keeping requirements.

All data is stored and processed securely within trusted third party systems.

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right to access. You can request a copy of the personal data we hold about you.
Right to rectification. You can ask us to correct inaccurate or incomplete information.
Right to erasure. You can request that your data is deleted where there is no good reason for us to keep it.
Right to restrict processing. You can ask us to limit how your data is used.
Right to object. You can object to certain types of processing, including marketing.
Right to data portability. You can request your data in a structured format.
Right to withdraw consent. If you have given consent for marketing, you can withdraw it at any time.

Our business also has the right to process data where necessary for providing services, for legitimate business interests and where required by law, provided that this does not override your rights and freedoms.

8. How to Request or Delete Your Data

You can request access to your data, correction of your data or deletion of your data at any time by:

Unsubscribing from any marketing emails you receive, or
Contacting us directly at dan@videoformula.co.uk

We will respond to all data requests within one month in line with UK GDPR requirements.

9. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Daniel Dennis Media LTD Trading as Video Formula
Email: dan@videoformula.co.uk

Privacy Policy